Chemical Engineering June 2015 - 65

you and your job
tips for the
multitasking
engineer
These tips, based on experience, can help engineers keep on top of their many tasks
Elindoro S.
i
t is not uncommon for engineers to
be working on multiple projects at the
same time. have you been in a situation
where project priorities have changed
and you are now expected to pursue one
of your old, low-priority projects as a high
priority? although you last worked on it a
year ago, your supervisor is expecting you
to quickly pick up the pace as if you last
worked on it yesterday. how about while
working on various projects, you received
a request for assistance from your sister
company overseas. they are in urgent
need of technical details for another project
you were involved in more than a year ago.
fortunately, there is a way to become an
effective multitasking engineer. this article
shares a few tips that i have found useful
over the years.
these tips will assist in managing not only
the multiple high-priority projects, but also
the many small tasks that constantly come
up in one's day-to-day work activities.
these will help engineers become highly
organized, a definite requirement in today's
fast-moving engineering technology and
business innovation environment.
1. Organize files and emails
prepare an electronic project-tree structure
to organize and keep electronic records for
every project you undertake. for example,
the very top level-1 folder could be labeled
" projects " . under this are level-2 subfolders
such as, " process area1, " " process
area2, " process area3 " and so on. then
for each area subfolder, create level-3 folders,
for example " 1_projectx " , " 2_projecty " ,
and " 3_projectz " . i have found it helpful to
further create level-4 subfolders under each
level-3 project, such as " Quotations " , " approval
forms, " and so forth. all electronic
files related to each project are therefore
stored in the appropriate folders. then, similarly
for your email application platform, create
an identical project-tree structure using
the same folder names. consistency of the
structure between the project electronic files
and email files will facilitate the quick retrieval
of key project information.
2. Document every project
record everything related to each project
in an electronic document. the top header
section of this document should include
ChemiCal engineering www.Chemengonline.Com june 2015
65
Rodriguez
invista
In BrIef
Organize files and
emails
dOcument every
prOject
share prOject
change dOcuments
priOritize prOjects
manage the small
tasks
summarize all
prOjects
examples

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Chemical Engineering June 2015

Table of Contents for the Digital Edition of Chemical Engineering June 2015

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Chemical Engineering June 2015 - Cover1
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