Chapter 5-10 Used Vehicle Records (UVR) Used Vehicle Records (UVR) The following information was prepared by the Office of the General Counsel of the Registry of Motor Vehicles for Dealers. Creation of a Used Vehicle Record A Used vehicle record (UVR) must be created for every vehicle purchased or exchanged or held for sale by the dealer (on consignment), even if the vehicle was never on the dealer’s lot. This includes vehicles that a dealer buys and sells at an auction on the same day, even though the vehicle was never actually transported or displayed on the dealer’s lot. When a vehicle has been sold or exchanged, the dealer must enter required information related to the sale or exchange on the same page that contains the original purchase entries about the vehicle. All entries must be made in chronological order and not later than the day following the day in which the transaction occurred. Maintenance of the Book This Used Vehicle Record Book (UVRB) must be maintained by the new or used vehicle dealer until every page has been used. When the UVRB is filled (or no longer usable), the dealer should clearly mark the beginning and ending dates of the first and last transaction on the front cover in the space provided and maintain the UVRB so that it is available for inspection during normal business hours for five (5) years from the date of the last transaction. Errors or Damage to Pages DO NOT TEAR OUT OR OTHERWISE REMOVE ANY PAGES. If you soil or damage a page leave it in its place and re-enter any information on the next pre-numbered page or a following page. When you re-enter information on another page, make reference on the new page to the original page number and on the original page to the new page number so that an “authorized officer” listed in M.G.L. Ch. 140, § 66 making an inspection, can track the correct information. If a UVRB with some vehicle records already entered is damaged so that additional entries cannot be made, it must be preserved and made available for inspection. A new UVRB may be purchased but the existing UVRB must also be maintained. A dealer shall not copy 5:56